🗓️ Family Reunion Planning Checklist (Sample)
A simple, step-by-step guide to help you plan a smooth and memorable reunion.

✅ 3–6 Months Before the Event

☐ Choose a reunion date
☐ Decide the location/venue
☐ Create a family group chat or FB group
☐ Assign committees (food, games, shirts, finance, photos, etc.)
☐ Create a guest list/family headcount
☐ Set the reunion theme (colors + T-shirt style)
☐ Estimate initial budget
☐ Send “Save the Date” to all relatives

✅ 2–3 Months Before

☐ Finalize venue booking
☐ Collect T-shirt sizes from all family members
☐ Finalize menu (potluck list or catering)
☐ Prepare games list + assign game facilitators
☐ Start buying decor or preparing props
☐ Assign hosts, speakers, and program leaders
☐ Start creating reunion souvenirs (if any)
☐ Confirm attendance of each family group

✅ 1 Month Before

☐ Finalize headcount for food + budget
☐ Print materials (program, name tags, game cards)
☐ Confirm program schedule (morning–evening)
☐ Check weather forecast (if outdoor venue)
☐ Prepare awards (Best Outfit, Most Energetic, Talent Show Winners)
☐ Finalize T-shirt order
☐ Book photographer (optional)
☐ Collect payments (if shared budget)

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🗓️ Family Reunion Planning Checklist (Sample)
A simple, step-by-step guide to help you plan a smooth and memorable reunion.

✅ 3–6 Months Before the Event

☐ Choose a reunion date
☐ Decide the location / venue
☐ Create a family group chat or FB group
☐ Assign committees (food, games, shirts, finance, photos, etc.)
☐ Create a guest list / family headcount
☐ Set the reunion theme (colors + T-shirt style)
☐ Estimate initial budget
☐ Send “Save the Date” to all relatives

✅ 2–3 Months Before

☐ Finalize venue booking
☐ Collect T-shirt sizes from all family members
☐ Finalize menu (potluck list or catering)
☐ Prepare games list + assign game facilitators
☐ Start buying decor or preparing props
☐ Assign hosts, speakers, and program leaders
☐ Start creating reunion souvenirs (if any)
☐ Confirm attendance of each family group

✅ 1 Month Before

☐ Finalize headcount for food + budget
☐ Print materials (program, name tags, games cards)
☐ Confirm program schedule (morning–evening)
☐ Check weather forecast (if outdoor venue)
☐ Prepare awards (Best Outfit, Most Energetic, Talent Show Winners)
☐ Finalize T-shirt order
☐ Book photographer (optional)
☐ Collect payments (if shared budget)

🗓️ Family Reunion Planning Checklist (Sample)
A simple, step-by-step guide to help you plan a smooth and memorable reunion.

✅ 1–2 Weeks Before

☐ Double-check venue rules + capacity
☐ Prepare emergency kit (tape, scissors, first aid)
☐ Arrange transportation or carpool plan
☐ Finalize decoration layout
☐ Prepare “Family Trivia” or “Family History” presentation
☐ Create reunion hashtag (ex, #LopezFamily2025)
☐ Remind everyone of the schedule + dress code

✅ Event Day

☐ Set up decorations early
☐ Prepare registration table
☐ Distribute T-shirts + name tags
☐ Set up a photo booth or a backdrop
☐ Coordinate games + program flow
☐ Capture group photos per generation
☐ Record family milestones and announcements

✅ After the Event

☐ Upload photos to FB group or shared folder
☐ Share video highlights (optional)
☐ Thank everyone for attending
☐ Announce date options for next reunion
☐ Update family directory